Exhibition Conditions of Entry
Conditions of Entry
Please read these Conditions of Entry as submission of work implies their acceptance
Stewarding
To ensure work is accepted for exhibition, it is mandatory for entrants to help steward the show.
Every exhibitor will need to steward for a minimum of 3 separate time slot sessions. We need at least one person per session, in the first instance, in order to be able to cover the entire exhibition. If you can bring along a friend / partner to your duties, that would be very helpful, too, and if you are able to do more than three separate duties, please feel free to offer!
The rota will be finalised when artists deliver their work on Saturday, April 20th. To avoid clashes, try to have several dates in mind. If you’d like to familiarise yourself with everything you need to know about stewarding beforehand, go to the Exhibition section of www.wellandvalleyartsociety.co.uk
If you are not delivering your work, you can prebook your stewarding from April 6th. To do this, go to the WVAS website to view the latest version of the stewarding rota and then email Keith Aldridge on keith.aldridge306@gmail.com with your preferred times from the available slots. The online rota will be updated daily.
Copies of the rota will be available at the Private View and during the exhibition – if you need to change your duty slot, it is your responsibility to arrange an exchange with another steward.
A MINIMUM OF 2 AND UP TO 4 works may be entered for judging. PLEASE NOTE THAT WE CANNOT TAKE SINGLE PIECES.
An extra work may also be submitted for the appropriate section of the exhibition, as shown below. Maximum one NFS entry.
Spring Exhibition only— Theme—’”Spring”
Autumn Exhibition only— Small ‘affordable art’. To qualify, all paintings, prints or drawings must be contained within frames with outside edges measuring no larger than 11” x 9” (28cm x, 23cm). Sculptures are limited in size to no more than 8”x8”x8” (20cm x 20cm x 20cm). All Small Works must be priced at £75 or less.
Browsers
Items for the browsers may only be lodged by those artists who are submitting artworks for consideration by the selection panel. These are restricted to works on paper or thin card, but they should be well presented ie: mounted and cellophane wrapped. Please stick labels showing the artist’s name, name of the work and the price (if for sale) on the rear of each item.
Please list all browser items on a separate piece of paper, together with prices and your name and lodge this with the organisers when you bring work to the gallery. These pictures will not be selected or catalogued. Normal commission is charged on sales.
Framing
Pictures will only be accepted for selection if they are properly and securely framed, with a cord tightly stretched across the back using D- rings or small screw eyes. Clip frames are not acceptable. Paintings without frames (ie. stretched canvases without nails or staples showing and the painting continued at the sides) may be accepted if the selection committee agrees they meet the required standard. Conventional picture glass should be used for all glazed work.
Prints
Etchings, lino prints, screen prints and collographs are accepted as limited editions, carrying a description of the print process used. Machine -produced copies, such as giclee prints, will not be hung but may be placed in the browsers. Prints generated by the artist using a computer may be submitted for hanging provided the way the print was made is clearly shown on the label.
Bearing in mind that we are not a photographic society, the committee has confidence that the exhibition selection committee will make the correct decision where photographic images are concerned.
Labelling
Each entry must bear two labels. One label must be stuck to the back of the picture and state title, medium, price, artist’s name, address and telephone number.
The second label is used by the hanging team to identify work for the catalogue once it has been hung. It should be not less than 2”x3” and should show the title and artist’s name printed clearly. Attach it to the hanging wire on string or wool so that it shows below the picture when hung.
Sculpture labels
Please label sculptures underneath and also tie on an easily removable label.
For the selection process — To maintain entrant’s anonymity, any signature on your work should be covered with a removable strip of masking tape or similar.
Certification
It is a explicit condition of WVAS exhibition entry and participation that each submission is the artist's own original unaided work and not copied, in whole or in part, from any other artist or professional photographer. Artists must also certify that the works have not been exhibited previously at a WVAS exhibition.
Copyright
The copyright of all work will be retained by the artist, but unless the artist indicates in writing otherwise, exhibited works may be photographed without fee for use by the Society or Press in connection with the exhibition.
Sales
A commission of 20% will be charged on sales, (whether the sale is arranged between the artist and the buyer or the steward in charge of the exhibition). An extra 1.69% will be levied for credit card purchases. Paintings may not be collected until the end of the exhibition. Any arrangement for delivery has to be made between the artist and purchaser.
Insurance
Every possible care will be taken of works submitted, but neither the Society nor the Stamford Arts Centre Management will hold itself responsible for any loss or damage. The gallery bar may be open at times we are unaware of and therefore not stewarded.
The Society does not have any storage space for members’ work so it is important that artists remove any pieces not displayed at the Private View (if not collected they will be left behind the stewarding desk) and remember to collect their work at the end of the exhibition.
This information is also available on the website www.wellandvalleyartsociety.co.uk Any further queries, please contact Sue Bagshaw on wvas_exhibition@yahoo.com
Please read these Conditions of Entry as submission of work implies their acceptance
Stewarding
To ensure work is accepted for exhibition, it is mandatory for entrants to help steward the show.
Every exhibitor will need to steward for a minimum of 3 separate time slot sessions. We need at least one person per session, in the first instance, in order to be able to cover the entire exhibition. If you can bring along a friend / partner to your duties, that would be very helpful, too, and if you are able to do more than three separate duties, please feel free to offer!
The rota will be finalised when artists deliver their work on Saturday, April 20th. To avoid clashes, try to have several dates in mind. If you’d like to familiarise yourself with everything you need to know about stewarding beforehand, go to the Exhibition section of www.wellandvalleyartsociety.co.uk
If you are not delivering your work, you can prebook your stewarding from April 6th. To do this, go to the WVAS website to view the latest version of the stewarding rota and then email Keith Aldridge on keith.aldridge306@gmail.com with your preferred times from the available slots. The online rota will be updated daily.
Copies of the rota will be available at the Private View and during the exhibition – if you need to change your duty slot, it is your responsibility to arrange an exchange with another steward.
A MINIMUM OF 2 AND UP TO 4 works may be entered for judging. PLEASE NOTE THAT WE CANNOT TAKE SINGLE PIECES.
An extra work may also be submitted for the appropriate section of the exhibition, as shown below. Maximum one NFS entry.
Spring Exhibition only— Theme—’”Spring”
Autumn Exhibition only— Small ‘affordable art’. To qualify, all paintings, prints or drawings must be contained within frames with outside edges measuring no larger than 11” x 9” (28cm x, 23cm). Sculptures are limited in size to no more than 8”x8”x8” (20cm x 20cm x 20cm). All Small Works must be priced at £75 or less.
Browsers
Items for the browsers may only be lodged by those artists who are submitting artworks for consideration by the selection panel. These are restricted to works on paper or thin card, but they should be well presented ie: mounted and cellophane wrapped. Please stick labels showing the artist’s name, name of the work and the price (if for sale) on the rear of each item.
Please list all browser items on a separate piece of paper, together with prices and your name and lodge this with the organisers when you bring work to the gallery. These pictures will not be selected or catalogued. Normal commission is charged on sales.
Framing
Pictures will only be accepted for selection if they are properly and securely framed, with a cord tightly stretched across the back using D- rings or small screw eyes. Clip frames are not acceptable. Paintings without frames (ie. stretched canvases without nails or staples showing and the painting continued at the sides) may be accepted if the selection committee agrees they meet the required standard. Conventional picture glass should be used for all glazed work.
Prints
Etchings, lino prints, screen prints and collographs are accepted as limited editions, carrying a description of the print process used. Machine -produced copies, such as giclee prints, will not be hung but may be placed in the browsers. Prints generated by the artist using a computer may be submitted for hanging provided the way the print was made is clearly shown on the label.
Bearing in mind that we are not a photographic society, the committee has confidence that the exhibition selection committee will make the correct decision where photographic images are concerned.
Labelling
Each entry must bear two labels. One label must be stuck to the back of the picture and state title, medium, price, artist’s name, address and telephone number.
The second label is used by the hanging team to identify work for the catalogue once it has been hung. It should be not less than 2”x3” and should show the title and artist’s name printed clearly. Attach it to the hanging wire on string or wool so that it shows below the picture when hung.
Sculpture labels
Please label sculptures underneath and also tie on an easily removable label.
For the selection process — To maintain entrant’s anonymity, any signature on your work should be covered with a removable strip of masking tape or similar.
Certification
It is a explicit condition of WVAS exhibition entry and participation that each submission is the artist's own original unaided work and not copied, in whole or in part, from any other artist or professional photographer. Artists must also certify that the works have not been exhibited previously at a WVAS exhibition.
Copyright
The copyright of all work will be retained by the artist, but unless the artist indicates in writing otherwise, exhibited works may be photographed without fee for use by the Society or Press in connection with the exhibition.
Sales
A commission of 20% will be charged on sales, (whether the sale is arranged between the artist and the buyer or the steward in charge of the exhibition). An extra 1.69% will be levied for credit card purchases. Paintings may not be collected until the end of the exhibition. Any arrangement for delivery has to be made between the artist and purchaser.
Insurance
Every possible care will be taken of works submitted, but neither the Society nor the Stamford Arts Centre Management will hold itself responsible for any loss or damage. The gallery bar may be open at times we are unaware of and therefore not stewarded.
The Society does not have any storage space for members’ work so it is important that artists remove any pieces not displayed at the Private View (if not collected they will be left behind the stewarding desk) and remember to collect their work at the end of the exhibition.
This information is also available on the website www.wellandvalleyartsociety.co.uk Any further queries, please contact Sue Bagshaw on wvas_exhibition@yahoo.com